Is accepting a Committee's report the same as accepting its minutes?

Question

On our Full Council minutes, it states that " reports are received from Playing Field Committee" whereas at the actual Full Council meeting we discuss accepting the minutes.This sounds incorrect to me. Please could you clarify?

Answer 1

The answer does depend on exactly how committees have been set up. The typical arrangement is that a committee approves its own minutes at the next meeting of that committee. Their minutes are submitted to the full council in order to report on the committee's activities, but they are not approved by the full council because the committee has that job. By contrast, the minutes of the full council need to be accepted by the full council, and signed as a correct record. The various minutes should be available to councillors and public as supporting documents for the council meeting.