We (Parish Cllrs x 2) have just submitted our request for an EGM to our Chair. We only have one item to discuss which is our response to a planning application (our current response is to support but recent evidence has come to light regarding Neighbourhood Plan compliance making this initial decision unsupportable).
A group of parishioners set up an action group and we would like to allow them time to give a presentation (so longer than the usual 2mins they would have in our public forums), so we sense the agenda would be twofold 1. The presentation by parishioners action group and 2. Our discussion of the planning application.
My question is in regards to the agenda- I understand that as we have called the meeting we can decide the agenda but do we still have to specifically agenda a public forum (given the parishioners intend to speak as a group via the presentation) or is it acceptable to just have the agenda contain the two items above? Just wasn’t sure if we are legally obliged to include “public forum” expressly on the agenda.