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0 votes


When a PC signs a service agreement for the supply of services from a company, who exactly must sign the service agreement on behalf of the PC and is there any legislation which governs the signing of it?

Any advice would be most appreciated.

Thank you


by (4.3k points)

2 Answers

+1 vote
Normally it is signed by the clerk as the RFO and then countersigned by the Chair as the representative on behalf of the councillors
by (6.3k points)
Thanks CG. As you say and as I believed, the Proper Officer's signature would also be required on such agreements.  However, is it mandatory?
I would say yes because the RFO pays the invoices for the services supplied
Thank you again.
Yes as a minimum it MUST be the RFO / Clerk as the Proper officer and Legally existing representative. After that its down to an individual Council and its standing orders .
Thank you CE.
+2 votes

The latest model Financial Regulations includes the following:-

10.4. A member may not issue an official order or make any contract on behalf of the council.

Always the Clerk/RFO's responsibility.

by (53.3k points)
So, a member may not make any contract on behalf of a PC. That's great DtC - many thanks!
Interesting, as our previous Chair habitually made decisions to purchase items or incur costs using the 'discretion ' afforded him in the Financial Regulations, only informing the PC retrospectively.

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