Questions about town and parish councils
Follow Councillor Q&A on X/Twitter

Follow us on X/Twitter

0 votes

Hi

When a PC signs a service agreement for the supply of services from a company, who exactly must sign the service agreement on behalf of the PC and is there any legislation which governs the signing of it?

Any advice would be most appreciated.

Thank you

Sam

by (4.3k points)

2 Answers

+1 vote
Normally it is signed by the clerk as the RFO and then countersigned by the Chair as the representative on behalf of the councillors
by (6.3k points)
Thanks CG. As you say and as I believed, the Proper Officer's signature would also be required on such agreements.  However, is it mandatory?
I would say yes because the RFO pays the invoices for the services supplied
Thank you again.
Yes as a minimum it MUST be the RFO / Clerk as the Proper officer and Legally existing representative. After that its down to an individual Council and its standing orders .
Thank you CE.
+2 votes

The latest model Financial Regulations includes the following:-

10.4. A member may not issue an official order or make any contract on behalf of the council.

Always the Clerk/RFO's responsibility.

by (53.3k points)
So, a member may not make any contract on behalf of a PC. That's great DtC - many thanks!
Interesting, as our previous Chair habitually made decisions to purchase items or incur costs using the 'discretion ' afforded him in the Financial Regulations, only informing the PC retrospectively.

Welcome to Town & Parish Councillor Q&A, where you can ask questions and receive answers from other members of the community. All genuine questions and answers are welcome. Follow us on Twitter to see the latest questions as they are asked - click on the image button above or follow @TownCouncilQA. Posts from new members may be delayed as we are unfortunately obliged to check each one for spam. Spammers will be blacklisted.

You may find the following links useful:

We have a privacy policy and a cookie policy.

Clares Cushions logo Peacock cushion

Clare's Cushions creates beautiful hand made cushions and home accessories from gorgeous comtemporary fabrics. We have a fantastic selection of prints including Sophie Allport and Orla Kiely designs and most covers can be ordered either alone or with a cushion inner. Buying new cushions is an affordable and effective way to update your home interior, they're also a great gift idea. Visit our site now

2,976 questions
5,823 answers
8,159 comments
10,121 users
Google Analytics Alternative