Who is responsible for compiling the agenda for full council and standing committees.

Question

I believe it to be the clerks and best practice is to consult with the chair ..... I’m on a council where it seems we have councillors that seem to want to to undermined the clerks at every opportunity.

Answer 1

The statutory and standing agenda is compiled by the clerk, that is matters that have to occur at a certain meeting or in a certain order. However all councillors are invited to request matters for inclusion at the next meeting and should be included at the request of the councillor unless the matter has already been resolved in the last 6 months, or there is a good (proper) reason it cannot be discussed.

The clerk is the council, but is directed by councillors. As you have not expanded on what you mean by being undermined I dont know what abuse of process you believe has happened.

Comments

The clerk is the proper officer of the council,  we have councillors who are requesting items be put on their committees agendas that they have no remit for under they terms of reference

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The final decision rests with the Clerk and, if the item falls outside the terms of reference for that committee, the answer must always be no. If there is a case for widening the terms of reference, that can be considered by the Council, but not by the committee.

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Agreed with this in totality

Answer 2

The Clerk signs the agenda; it is the Clerk's agenda.  Councillors can request items for inclusion but the decision is with the Clerk.  It is the Clerk's role to ensure that the terms of reference and procedure of the meeting is followed correctly and legally.  Sounds like a review of your committees is in order....