Main committee meeting not quorate but went a head and then signed off later

0 votes
There are two parts here, we had a main council parish meeting in July for us to be quorate there needs to be 5 since there are 13 seats on the main Parish Council but currently only 6 seats are taken. I questioned the Vice Chair (actiong as Chair for the meeting) about this he insisted that we only needed three the clerk said the same. To add to this the current chair checked and had to cancel the August meeting when it was stated we needed 5 to be quorate again two missed the meeting.

The other concern is that the Chair has refused to state which councillors could not make the August meeting and also signed off the July meeting as being correct at the Septmber meeting even though I pointed out that it was non-quorate and was  ultra vires, the chair ignorded my concerns. what are the ramifications especially if contested? I am totally shocked that some councillor just think they can change the law? should the monitoring officer be infromedof this?

Has the chair also acted against the code of conduct not nameing the councillors who could not make the August meeting?

thanks in advance
asked by (190 points)

1 Answer

+1 vote
If you're using the model standing orders, the quorum for a full Council meeting is one third of members, but not less than three, so based on the information you've provided, July was fine and August could have gone ahead too.
answered by (5k points)
Thanks Davetheclerk
I have just checked the standing orders:

No  business  may  be  transacted  at  a  meeting  unless  at  least  one-third  of  the  wholenumber of members of the council are present and in no case shall  the quorum of ameeting be less than three.

That means the Chair cancelled a meeting that could have been convened and had given wrong advice to the other councillors. shows that accuracy is needed at all times.
The Clerk should always bring a copy of the standing orders and financial regulations to every meeting to enable queries such as this to be resolved on the spot. The easiest way to do this these days is to have a digital copy available on a laptop, tablet or even a smartphone, as that enables you to search for a word, rather than flicking through dozens of pages of small print. There is no shame in announcing to the meeting that I don't know the answer, so I'm going to take a couple of minutes to look it up.

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