Should a Clerk minute her own comments at a Council meeting?

Question

Our Parish Clerk suggested an idea at a Meeting, it was minuted. Is this correct procedure?

Answer 1

Yes. The minutes are a written record of the meeting's proceedings, and the Clerk's role includes providing guidance and advice.  An idea could form the basis of advice or arise from it.

Answer 2

Advice is somewhat vague but the Clerk, to my knowledge is advised " Minutes should be as concise as possible but there is little agreement on the appropriate style for Minutes. As a minimum the minutes must record the resolutions or the decision but can also include a short summary of important points where this adds value. A detailed account of who said what is neither necessary nor advisable". Clearly in terms of the question raised care must be taken as to what is relevant: as the signed minutes become a legal document.

Comments

The problem is that if the minutes are not a full record of what was said there is no audit trail if misleading information is given
Personally I record all meetings I attend especially as by mistake my PC issued two sets of minutes for the same meeting so you could see how they had been doctored