email retention

Question

we  have very real concerns over our clerk and one councillor in particular they have made decsions incureed costs and changed a key lease with out  the trustees or counillors agreement
it seems to me we should have a retention policy to keep these emails for say 36 months as any evidence may other wise be lost for ever that could help defend the council   as both accounts are purely for work related matters it feels allowing these to be deleted should one leave leaves the council in a very very precarious position so any ideas what we could do

Answer 1

I think the retention policy is almost a side issue.

The council needs to get clarity on what money has been spent and what legal documents been changed/agreed to, without proper authority.

Answer 2

The normally accepted time is 6 years, what does your retention policy say ?

Answer 3

Agree with John, the emails themselves aren't the issue but the actions are.