Questions about town and parish councils
Follow Councillor Q&A on X/Twitter

Follow us on X/Twitter

0 votes
The council is never asked by the clerk but she keeps giving overtime to staff we only no about this when we are ask to sign off the wages every mouth can the clerk just given overtime to staff with out asking the council first
by (1.9k points)

4 Answers

0 votes
Whether a member of staff is entitled to overtime, and the reasons why it is necessary, should be specified in their contract of employment.
Your clerk may be simply carrying a previous council instruction.  Have you discussed it with them to establish the facts?
by (10.6k points)
+1 vote
Has the clerk been given the authority to act as line managed ( not employer) for those working with them? If so then part of that responsibility would be to stay within budgetary requirements set by the council's finance group and also to meet the requirements of meeting work loads necessary to facilitate the council's instructions. If either of these are not within budgetary targets then the clerk needs to go back to the council to obtain the required amendments.

If not then the council is at fault for not clarifying what is required of the clerk
by (27.5k points)
The clerk is the line manager
In that case then it is for them to meet and achieve the budget for the employees. It is for them to report back to the finance group and presumably the employment group as to whether they are on target to achieve the requirements of the council. It may well be that the overtime is required to achieve the needs of the council and the clerk should be reporting progress on a regular basis to council who can then decide if amendments are required to the clerks instructions to achieve the aims of the council.
0 votes
Maybe your council needs to undertake a staffing review to ensure that what you are asking of the staff is reasonable within the time given.
by (24.6k points)
0 votes
Sounds like the council has lost (or never had) a proper appreciation of budget setting & monitoring and possibly doesn’t have adequate ‘control’ of staff possibly combined with a clerk over stepping the mark and taking advantage of a gullible management structure.
Staff costs should be set at budget and monitored throughout the year.
Whether - or not - clerk has delegation to authorise overtime should be within a delegation scheme.
Staff duties and tasking should be in JD & TOR.
If overtime has become a regular, rather than an exceptional, circumstance then either tasking or performance are inappropriate.
If you have to ask the question - should the clerk….  Then it is most likely a systemic failure or inadequacy in council procedure.
by (22.3k points)

Welcome to Town & Parish Councillor Q&A, where you can ask questions and receive answers from other members of the community. All genuine questions and answers are welcome. Follow us on Twitter to see the latest questions as they are asked - click on the image button above or follow @TownCouncilQA. Posts from new members may be delayed as we are unfortunately obliged to check each one for spam. Spammers will be blacklisted.

You may find the following links useful:

We have a privacy policy and a cookie policy.

Clares Cushions logo Peacock cushion

Clare's Cushions creates beautiful hand made cushions and home accessories from gorgeous comtemporary fabrics. We have a fantastic selection of prints including Sophie Allport and Orla Kiely designs and most covers can be ordered either alone or with a cushion inner. Buying new cushions is an affordable and effective way to update your home interior, they're also a great gift idea. Visit our site now

3,004 questions
5,896 answers
10,236 users
Google Analytics Alternative