Our Rec was given to the PC under a covenant which mandates that the management of the Rec is through a committee comprising of 7 residents and no more than 3 PC councillors. The covenant states that the PC formally appoint the committee and thereafter it becomes self managing and can raise funds and fully manage the Rec. This committee has full voting rights, and runs independent of the PC managing its own bank accounts and members. So it’s not the same as a PC committee which can also be made up of non-councillors, but the non-councillors don’t get a vote. The covenant not does not say the PC choose who the 7 residents are, merely that the PC formally appoint the entire committee in the first instance and thereafter the committee runs itself and manages its own membership
It’s taken nearly 9 months for the PC to even acknowledge the covenant as it’s existence has slipped from memory over the past 7 or 8 years and the PC bizarrely have resisted the formation of the committee.
A group of 12 people have become active and started voluntary exploration work to get the improvements needed for the Rec, and it was agreed at a PC meeting that both the PC and the residents put the word out to the village that volunteers be sought so that others would be aware and raise their hands if they wished.
However, it later transpired that the chairman refused to acknowledge any interest from any resident that responded to the message sent from the volunteer group, and insisted that only interest sent to him would be considered, and anyone who had responded to the volunteer’s message would have to resend to him it it wouldn’t be accepted. This was never discussed or documented. Naturally this has put some people off
Since then we have learned that he will distribute the names of the people who have raised their hands to the PC councillors who will then rank them out of 10 based on their written application as he has called it, and the PC will select 7 people
Our contention is that this is not a typical PC committee and is in fact a village committee, and that nowhere in the covenant are the PC given any authority over how residents organise themselves. We believe the resident volunteers should be able to decide for themselves who the 7 volunteers are and in fact the PC process is not transparent and given the animosity is also discriminatory
Any thoughts on whether the PC has the right to do this? Has anyone else seen a committee like this?