Goodness, there's quite a lot going on in your email and to be honest, although the Nolan Principals are clearly an element of what we do as councillors, they're not really the driving force for the issues you've raised if I'm reading this correctly.
Starting with emails, there is a separate thread on here about council emails which is relevant I think. Councillor emails should be for council business but should not be accessible by others not just for GDPR purposes but purely on the grounds that a councillor is responsible for councillor actions and I would not be happy if anyone else could technically access and use my (council) email account. It is password protected for a reason! However, when I leave I would fully expect the email account to be deleted. It should not and does not hold any data that is solely held by me as a councillor. The data controller in most parishes is the Clerk and the Clerk should be following your data retention policy with regard to deletion of any data (emails included) in accordance with your policy.
Next moving onto the issue with the Village Hall lease. You have said that the council is the trustee. It is important to understand that the council is a corporate body so if the council is the trustee (and there is a difference between being sole managing trustee and custodian trustee) then councillors are not trustees as individuals but work collectively as the trustee. That doesn't mean you shouldn't have access to the lease details but the difference can be significant in terms of who does what and how. Custodian Trustee status does not confer any management responsibilities on the council but sole managing trustee status does. Whether you should have access to the terms of the lease will depend upon what type of trustee the council is.
Finally a point about standing orders and the communications policy. Certainly not clear why you think the standing orders shouldn't be adopted as a result of the issues you've raised. Some of those standing orders will be statutory so whether you've adopted them or not, they apply. The non statutory stuff can be amended to suit your council but take care that your changes are actually workable. Your communications policy is clearly an issue for your own council but wouldn't usually apply to internal communications between the councillors and/or clerk although no particular reason why it shouldn't.
As a former clerk turned councillor, I am very aware that the clerk receives literally hundreds of emails each week consisting mostly of complete dross (adverts, etc.) and I certainly don't want to be receiving all of that rubbish in my inbox. I rely on our clerk to filter what is sent to me so that it's relevant.
