Questions about town and parish councils
Follow Councillor Q&A on X/Twitter

Follow us on X/Twitter

0 votes
What duties does the clerk have at an extraordinary meeting?

Who is responsible for putting up the notice of the meeting,. and circulating the summons to attend etc

Who puts the Agenda together?

Does the Agenda have to circulated before the meeting  --  3 clear days  .
Does the clerk have to attend and take the minutes.. i understand this my sound strange but I am the clerk and I leave the post in under 3 weeks.  Full details would be appreciated.
by (160 points)

1 Answer

+1 vote
With respect, I suggest you read your standing orders.  If an extraordinary meeting is being convened in accordance with standing orders i.e. by the Chair, when requested to do so or by the specified number of members, it is still a meeting of the council so although the notice of meeting is signed according to the manner in which it is convened I would suggest it is still your responsibility to prepare the agenda in accordance with the business to be discussed (including the wording of the resolution which is to be proposed) and, like all meetings of the council, it does require three clear days notice (unless the business to be transacted requires more - again check standing orders) and someone has to take minutes whether that be a locum (if the clerk is not available), clerk or even a councillor.  Extraordinary meetings are simply meetings of the council which are not part of the normal agreed meeting schedule and/or normal agreed business of the council.
by (20.2k points)

Welcome to Town & Parish Councillor Q&A, where you can ask questions and receive answers from other members of the community. All genuine questions and answers are welcome. Follow us on Twitter to see the latest questions as they are asked - click on the image button above or follow @TownCouncilQA. Posts from new members may be delayed as we are unfortunately obliged to check each one for spam. Spammers will be blacklisted.

You may find the following links useful:

We have a privacy policy and a cookie policy.

Clares Cushions logo Peacock cushion

Clare's Cushions creates beautiful hand made cushions and home accessories from gorgeous comtemporary fabrics. We have a fantastic selection of prints including Sophie Allport and Orla Kiely designs and most covers can be ordered either alone or with a cushion inner. Buying new cushions is an affordable and effective way to update your home interior, they're also a great gift idea. Visit our site now

3,001 questions
5,889 answers
10,218 users
Google Analytics Alternative