Questions about town and parish councils
Follow Councillor Q&A on X/Twitter

Follow us on X/Twitter

0 votes
Is this in legislation? Is it desirable if a council has a number of committees and subcommittees as well as a monthly meeting? Is it a mistake to write it into their job description? Can other staff attend the meeting on their behalf if their job description says that they ‘cover’ or ‘deputise’ or are an ‘assistant’ clerk, or must the proper officer attend?
by (1.6k points)

1 Answer

0 votes
If you're using the model standing orders, the Proper Officer is defined thus:

"The Proper Officer shall be either (i) the clerk or (ii) other staff member(s) nominated by the Council to undertake the work of the Proper Officer when the Proper Officer is absent."
by (52.9k points)
Are you asking if the clerk has to attend all meetings to take the minutes
Yes, I’m asking if the Clerk must attend all meetings, or can that be delegated to another member of staff?
We have that in our standing orders. What if it has been written into their job description? Is that more binding?
If its in their job description then yes, they should attend. However I consider it to be unreasonable if the committees increase and they are not allowed to deputise. What would happen if they were ill or wanted to have a holiday? They could also attend remotely as they're not elected which is a solution sometimes.
Our clerk tried to get the standing orders amended so that no one could be nominated to deputise.
What abouot attending APM (or annual parish assembly) which is not a parish council meeting and the clerk is not an elector of the parish holding the meeting?
I thought it was a requirement that the Parish Council Chair and Clerk must attend the APM, but other Councillors need not?
The APM is not a meeting of the Council, so neither the Chair nor the Clerk must attend, however, if the Chair does attend, they must chair the meeting, as must the Vice-Chair, in the absence of the Chair, if present. If you have amended your standing orders or the Clerk's job description or contract to require them to attend, then they must attend.

Welcome to Town & Parish Councillor Q&A, where you can ask questions and receive answers from other members of the community. All genuine questions and answers are welcome. Follow us on Twitter to see the latest questions as they are asked - click on the image button above or follow @TownCouncilQA. Posts from new members may be delayed as we are unfortunately obliged to check each one for spam. Spammers will be blacklisted.

You may find the following links useful:

We have a privacy policy and a cookie policy.

Clares Cushions logo Peacock cushion

Clare's Cushions creates beautiful hand made cushions and home accessories from gorgeous comtemporary fabrics. We have a fantastic selection of prints including Sophie Allport and Orla Kiely designs and most covers can be ordered either alone or with a cushion inner. Buying new cushions is an affordable and effective way to update your home interior, they're also a great gift idea. Visit our site now

2,917 questions
5,661 answers
8,001 comments
10,037 users
Google Analytics Alternative