You may wish to see NALCs explanation for refusing password access to LTNs for Councillors . Say no more
The link on your email is the ALCA website. ALCA has enabled Clerks to
give Cllrs their own log-in permissions, with passwords linked to the
individual user (i.e. not shared or the Clerks) if they so wish. As this can
be done individually it is not a problem, because if a Cllr loses their seat
or resigns, we have the facility to delete their access.
For the NALC website: There are now approx.. 10,000 local councils in NALC
membership, multiply that by the number of councillors and its about 80,000
individuals. The password access is the same right across a county (and in
our case three UA’s), not individual to each person and so the risk of
passwords being provided to non-member councils by kind (or vindictive) Cllr
is acute. Why should those who aren’t paying have protected information? To
give it some protection we ask Clerks not to give Cllrs individual access.
The roles of Officers and Councillors are clearly defined. Officers are the
administrators and legal advisers to their council and Cllr are the
community engagers and reps of the electors. Cllrs should always look to
their Clerk / Officers to provide legal advice, as that is their
responsibility. Cllrs will never be denied the information contained within
the Legal Topic Notes on the NALC site, we just ask that they are provided
through the Clerk/Officers. It a bit like joining the library and demanding
to take all the reference books home – you can’t, but you still have a right
to all the information contained within them, if accessed in the correct
Also, because the passwords are WECA area wide, it’s impossible to change
them every time a Cllr resigns or loses their seat, making them even more
Most of what is in the Legal Topic Notes relating to Cllrs is summarised in
the Good Councillors Guide and to be fair a vast majority of Cllrs don’t
want direct access to information on things like Easement Across Common
Land, but they would expect their Clerk/ Officers to be able to provide that
information to them should such an issue ever arise – that’s the purpose to
the Legal Topic Notes on the NALC website.
There are some (arguably lazy?) Clerks that allow all Cllr to have the NALC
passwords, but they are arguably shirking their responsibilities and at the
same time putting the privileged information at additional risk. We haven’t
banned Clerks from sharing the NALC passwords, but sincerely hope they will
cooperate and not do it and that Cllrs can work as a team with their Clerks
/ Officers and access the information in the correct way.
Clerks from other councils sharing the passwords outside their own Cllrs
will have a complaint raised against them.
NALC are soon to launch a new website where the access permissions will
change and do away with these problems, but until then…….”