We have a volunteer group, who have signed an agreement to maintain (mostly mow, strim and enhance for wildlife) a field owned by the PC. The group requested a sum of money to cover their costs. They are a not for profit organisation.
The council ratified the agreement (which stipulated an annual sum) at the June PC meeting. The council knew that the money was needed to pay for insurance as well as costs. They said without insurance, the group couldn't work on the field.
The paperwork for the group to sign was finally signed in October.
The clerk has now proposed to the group (after signing) that they should be paid every 3 months, in arrears. She says there is no way they can be paid from June, and no way to pay other than in arrears.
The group have continued to maintain the field throughout the summer.
Is there a way to pay the group the pro-rata'd payment from June? Can they be paid at the start of the 3 months, rather than at the end, so they don't need to accrue expenses prior to being reimbursed?
The clerk has ignored my request for an agenda item to discuss this issue at a council meeting.