Thanks. In our case we report on an Income and expense basis. I am beginning to think that the handling of Direct Debits depends on whether they are fixed or variable.
Fixed DDs tend to be monthly payments which build up a balance on account (e.g. electricity), and reconciled to actual cost quarterly or annually on reciept of the statement/invoice. I agree that the monthly payments should be entered on the date the payment is taken from the bank.
My question relates to variable DD where an invoice is received with date/tax point and paid by direct debit. The date that the direct debit is taken is under the control of the supplier and occurs sometime later, sometimes in the next financial year. My feeling is that in this case the expense should be recorded by invoice date/tax point for VAT purposes, not the date when payment is taken by the supplier.
To my mind the variable DD is an automated alternative to an invoice paid by cheque. The expense is recorded according to invoice date, not date of presentation of the cheque.
Any other thoughts on this one would be most welcome.