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Banking arrangement and authorisation In the financial regs

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The clerk prepare a schedule of payment forming part of the agenda for the meeting but there are never any relevance invoices also the list for payment  has already been paid
Also the cleck never attaches  the payments list to the minutes on our website
The financial reg for banking arrangements states this should be done should the clerk be  asked to do those regs correctly
by (340 points)
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1 Answer

0 votes
I look after 3 small Parish Council and we put all payments on the Agenda (Salaries are consolidated as per Finacial regs) . These listed payments are approved at the meeting and a resolution is passed. In practical terms yes there is a S/O that has already been paid and a couple of odd DD that have already been paid by the time of the meeting. However, all other payments are made after the meeting. Also, all invoices/payment vouchers are taken to each meeting for the members to review before making the payment.

Nice and transparent and to be fair the payments have never been questioned. After all it's all in the file for the auditor anyway so no issues sharing with members.
by (1.5k points)
Thank you for you comment, do you also put all the payments with the minutes on the website or where ever you show your minutes  also the financial regs state council shall seek credit references in respect of members who act as signatures do you also do this , our council does not
My council do the same as ClerkinEssex and we also have a sort of secondary check with a councillor with specific responsibilities for checking the bank statements against payment schedules, reporting to the finance committee if there are any discrepancies.  We also have the payment schedule attached to Minutes which are then posted on the website.
We don't take out credit references in respect of members who act as signatories.  We use online banking set up so that the clerk prepares the payments on the account but cannot authorise.  Two out of four councillors can authorise but they can't set up payments.  Seems to work for us and the auditors are happy with this.

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