I'd also like advice on this.
Our Chairman used more than £55 of his 'Chairman's allowance' to pay for 'refreshments' including alcohol, for the APM which is not a parish council meeting - and is expecting the council to reimburse this sum at our next meeting (it's one of the financial agenda items), despite the draft minutes of the AP meeting show that those attending the meeting (fewer than 20 out of 680-odd residents) gave a vote of thanks to the Chairman's wife for the refreshments provided!
The public notice for the APM announced that there would be refreshments available at the meeting, seemingly as an inducement to get electors to attend. It didn't seem to work as so few people were present on the night, and there is no record of who they were ie were they electors of our parish or people who turned up to take advantage of some free wine and food. It was interesting to note from the draft minutes that no questions were forthcoming from anyone attending the meeting despite that being the raison d'etre of an Annual Parish Meeting.
The use of the Chairman's allowance for the above purpose was not an agenda item to be addressed, discussed or resolved by the council at the last meeting, so I cannot see how or why it should be paid to the Chairman at our next meeting. I was under the impression that the Chairman's allowance was to be used only for travel costs incurred on council business, so is the Chairman's claim appropriate or proper - as the APM is not a council meeting, and the PC's annual precept is only around £13,000.