On the end of the agenda for last night's council meeting it was stated that a locum would be taking on the Clerk's duties at the next monthly meeting. After last night's meeting it appeared that the Clerk is taking a month's holiday and a locum has been appointed to cover. However, this is the first I and another councillor had heard about this arrangement which has not been addressed, discussed or agreed at any council meeting, and I can find no correspondence about it in my email files. As far as I am aware, the Clerk has not given members of the council written notice of their intention to take holiday, the length of the break, the dates, how much of their contracted annual leave will be used, how much pay will be made to the clerk via the existing BAX system to take into account their absence for a month, let alone what arrangements the council would need to make to fill in during the Clerk's absence and at what cost, how council emails/correspondence/financial affairs/documents/laptop/etc will be accessed and dealt with while the Clerk is absent and by whom, whether the bank has been informed of the Clerk's absence....etc. etc. I was taken aback when on leaving the hall I overheard the Clerk talking about her month's holiday break abroad but the meeting had ended and the hall was being locked up so there was nothing to be done there an then. However, today I have checked all my emails, agendas and signed minutes for the past six meetings and can find no mention of the Clerk taking a month's leave or the council employing a locum in their place. The Clerk works from home (for which they are paid a monthly fee), but does not allow councillors or the public access to documents there. They use their own private computer for our council's business and their other council's business. I do not have a copy of the Clerk's signed contract of employment and do not know whether I can get hold of one now the Clerk is on leave in order to check the contents regarding holiday entitlement/pay etc. Either way, I and the other councillor are astonished that as the council as a whole is the Clerk's employer, we knew nothing about their holiday intentions or locum arrangements which appear to have been negotiated and agreed in private with someone on the council, outside of any parish council meeting. Our council does not have an employment or similar committee as we are a very small council. The Chairman seems to have taken on the role of the Clerk's line manager although there is no resolution by the council to that effect that I can find in any of the minutes of past meetings. What should I and the other councillor do about this? We are concerned about the legal/employment/financial implications, but are aware that the Clerk, Chairman and Vice Chairman tend to discuss and decide matters in their own bubble outside meetings.