Our Town Council have recently built a new facility comprising large hall and meeting rooms which is hired out to both community groups and commercial organisations. It also includes the Town Council office and Council Chamber (which is one of the rooms available to hire when not in use). The building's construction and inauguration was overseen by the Finance Committee, however, we have now moved into an operational status and I'm wondering whether this continues to be the best way forward given that issues which arise tend to be more urgent and don't fit within the 6 weekly meeting cycle.
Would a some form management committee, comprising the 2 Clerks and a number of Councillors make more sense to allow it to be more re-active ? Would it need to work as a Committee, a Sub-Committee or something else ? How would this work within the standard rules given that perhaps it might need to make an immediate decision without the ability to provide 'x' days notice ? Where should the boundary exist between the Clerk - who is effectively managing the building on a day-to-day basis and Councillors, particularly when it comes to finance (eg an immediate repair is required)
Many thanks for any advice.