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Does a parish council have to hold paper minutes copies if electronic copies are retained and backed up

0 votes
asked by (120 points)

2 Answers

+1 vote
Paragraph 41 (1) of Schedule 12 of the LGA 1972 states:-

"Minutes of the proceedings of a meeting of a local authority shall, subject to sub-paragraph (2) below, be drawn up and entered in a book kept for that purpose and shall be signed at the same or next meeting of the authority by the person presiding thereat..."
answered by (32.8k points)
0 votes
You Must hold paper (signed) copies for ever. I have minutes going back to the 1960s - I have been scanning them in to a database but the paper copies must be kept and can then be lodged with your local records office for safekeeping ( keeps them out of my shed)
answered by (1.4k points)
I have December 4th 1894, the very first meeting of one of my councils, recorded in a leather bound volume in immaculate copperplate script.

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